Co-Managed IT Services RFQ
Overview:
We are seeking a partner to engage in Co-Managed IT Services and is accepting proposals in response to this Request for Qualifications to find a qualified vendor to provide service and support in accordance with our needs. Our goal with this initiative is to:
- Optimize and secure the IT infrastructure of TSCPL.
- Allow for efficient and standards-based planning, implementation, and documentation of TSCPL’s IT systems.
- Coordinate and institute a support system for the TSCPL IT Department’s supplementation and oversight via a co-managed IT services partner.
- Ensure the security, redundancy, and availability of IT systems and documentation critical to the successful operation of TSCPL.
- Ensure TSCPL can seamlessly operate to provide a full experience for visitors and attendees.
Timeline:
- RFQ issued: March 1, 2023.
- Submission of Proposals: March 31, 2023 at 3:00 PM (Responses must be received prior to this time).
- April 2023: On-site interviews with as many as five vendors.
- Board Consideration of Award: May 18, 2023, 4:00 PM. Vendors do not need to be present at the Board meeting).
- Notification of Decision to Bidders: On or before May 22, 2023, via email.
- Contract awarded: Upon final legal approval.
Project Coordinator:
David King, Digital Services Director
785-580-4601
dking@tscpl.org
New and Novel Renovations RFP
The work includes demoing a portion of the existing finishes, then providing new finishes and custom millwork desks and displays, and providing and relocating electrical and data. The area of work currently houses the Library’s New Books collection and will be renovated to re-organize the collections and accommodate additional lounge space.
Furniture will be ordered and replaced through a separate contract, offering varied seating options and new shelving units.
Timeline of the Bid Process
RFP Issued:
Friday, February 24, 2023
Optional Site Visit
Tuesday, March 14, 2023; 10:30 AM CST (meet in the Rotunda inside the Library’s front entrance)
Submission of Bidder Questions*:
By Tuesday, March 21, 2023 at 4:00PM
Bid Receiving:
Thursday, April 6, 2023 at 2:00 PM CST; bids must be received prior to this time
Check RFP for Zoom information for bid receiving
Board Consideration of Award:
Thursday, April 20, 2023; 4:00 pm CST; (bidders do not need to be present at the Board Meeting)
Notification of Decision to Bidders:
On or before Monday, April 24, 2023 (via email)
Contract Awarded:
Upon final legal approval
Project Completion Date:
Project should be completed as indicated by the contractor on the bid form; Substantial Completion must be achieved by July 14, 2023.
*Bidder questions must be submitted to the Project Coordinator in writing, preferably by email.
Project Coordinator:
Thad Hartman, Chief of Staff
785-580-4481
thartman@tscpl.org
New and Novel Renovations Furniture Package(s) RFP
The work includes providing new furniture, lounge pieces, occasional tables, shelving, and a custom height-adjustable staff desk the New and Novel Collections space. This request for proposal includes three bid packages. Dealerships may bid Package A, Package B, Package C, or a combination of the furniture packages. Dealerships are not required to bid all packages to be considered, however only complete Bids for individual packages will be considered.
Renovations will proceed the installation of furniture, therefore, delivery and installation will need to be coordinated with the General Contractor.
Timeline of the Bid Process
RFP Issued:
Friday, February 24, 2023
Submission of Voluntary Alternates:*
Tuesday, March 21, 2023; 4:00PM CST
Submission of Bidder Questions*:
By Friday, March 24, 2023 at 4:00PM
Bid Receiving:
Thursday, April 6, 2023 at 3:00 PM CST; bids must be received prior to this time
Check RFP for Zoom information for bid receiving
Board Consideration of Award:
Thursday, April 20, 2023; 4:00 pm CST; (bidders do not need to be present at the Board Meeting)
Notification of Decision to Bidders:
On or before Friday, April 28, 2023 (via email)
Contract Awarded:
Upon final legal approval
Project Completion Date:
Substantial Completion for Renovations by General Contractor are scheduled to be completed by July 14, 2023. Furniture Installation may begin after Substantial Completion is reached.
*Bidder questions and Voluntary Alternates must be submitted to the Project Coordinator in writing, preferably by email, and copy the Interior Designer.
Bidder questions and Voluntary Alternates may not be submitted past the dates listed above.
Project Coordinator:
Thad Hartman, Chief of Staff
785-580-4481
thartman@tscpl.org
