Request for Proposals
Staff Spaces Renovation
The Topeka and Shawnee County Public Library is seeking a qualified company to demo the existing finishes, fixtures, ceilings, lights, and select walls and doors; then provide new finishes, fixtures, ceilings and accessories. The renovation of Staff Spaces shall occur in phases to maintain staff operations throughout.
Staff Spaces RFP & Specifications Construction Documents
BID RECEIVING
Date: Thursday, April 9, 2026
Time: 2:00 PM CST
Place: TEAMS attendance online or call 1-347-991-6844
Meeting ID: 288 986 765 013
Password: EC6KB2Fg
Phone Conference IT: 294 167 771#
TIMELINE OF BID PROCESS
- RFP Issued: Friday, March 6, 2026
- Optional Site Visit: Thursday, March 26, 2026 at 8:15 AM CST
- Questions Due: Thursday, April 2, 2026
- Final Addendum Issued: Monday, April 6, 2026
- Bid Receiving: Thursday, April 9, 2026 at 2:00 PM CST; bids must be received prior to this time
- Board Consideration of Award: Thursday, April 16, 2026 4:00 pm CST; bidders do not need to be present at the Board meeting
- Notification of Decision to Bidders: on or before April 20, 2025 (via email)
- Contract Awarded: Upon final legal approval
- Project Completion Date: As indicated by the contractor on the bid form.
*bidder questions must be submitted to the Project Coordinator in writing, preferably by email.
OWNER
Topeka & Shawnee County Public Library
1515 S.W. 10th Avenue
Topeka, KS 66604-1374
Project Coordination: Thad Hartman, Chief of Staff
P: 785-580-4481
E: thartman@tscpl.org
Staff Spaces Furniture
The Topeka and Shawnee County Public Library is seeking a qualified company to remove, store, and relocate existing furniture and furniture systems, add new lounge furniture, tables, chairs, workstation furniture systems, and acoustical panel partitions throughout the newly renovated Staff Spaces.
Staff Furniture RFP, Drawing Sheets, Specs
BID RECEIVING
Date: Thursday, April 9, 2026
Time: 2:30 PM CST
Place: Bids will be opened and read online. Email the Interior Designer for a Teams invitation to the Bid meeting.
TIMELINE OF BID PROCESS
- RFP Issued: Friday, March 6, 2026
- Optional Site Visit: Thursday, March 26, 2026 at 8:15 AM CST
- Submission of Voluntary Alternates:* Friday, March 27, 2026 at 4 PM CST
- Submission of Bidder Questions:* Thursday, April 2, 2026 at 4 PM CST
- Bid Receiving: Thursday, April 9, 2026 at 2:30 PM; bids must be received prior to this time
- Board Consideration of Award: Thursday, April 16, 2026 at 4:00 pm CST; bidders do not need to be present at the Board meeting
- Notification of Decision to Bidders: on or before, Monday, April 20, 2026 (via email)
- Contract Awarded: Upon final legal approval
- Project Completion Date: Substantial Completion for Renovations by General Contractor will be phased. Existing furniture moving, storage, and relocation; as well as, new furniture installation will take place in multiple phases. All furniture should be delivered and installed by Mid-September, 2026.
* Bidder questions and Voluntary Alternates must be submitted to the Project Coordinator in writing, preferably by email, and copy the Interior Designer.
* Bidder questions and Voluntary Alternates may not be submitted past the dates listed above.
Elevator Modernization
The Topeka and Shawnee County Public Library is seeking a qualified company to provide elevator modernization and maintenance for Topeka and Shawnee County Public Library.
BID RECEIVING
Date: Friday March 6
Time: 3:30pm CST
Place: Topeka & Shawnee County Public Library
1515 SW 10th Ave, Topeka, KS 66604
Perkin Room, 206 (2nd floor)
TIMELINE OF BID PROCESS
- RFP Issued: Tuesday January 20, 2026
- Mandatory Pre-Bid Conference/ Site Visit: January 26, 1pm CST (meet in the Rotunda inside the Library’s front entrance)
- Submission of Bidder Questions: Not later than Friday, February 2, 2026
- Bid Receiving: Friday, March 6 at 3:30pm CST
(bidders do not need to be present at bid receiving) - Board Consideration of Award: Thursday, March 19, 2026 4pm CDT; (bidders do not need to be present at the Board Meeting)
- Notification of Decision to Bidders: Friday, March 20, 2026 (via email)
- Contract Awarded: Upon final legal approval
*Bidder questions must be submitted to the Project Coordinator in writing, preferably by email.
