Request for Proposals
Elevator Modernization
The Topeka and Shawnee County Public Library is seeking a qualified company to provide elevator modernization and maintenance for Topeka and Shawnee County Public Library.
BID RECEIVING
Date: Friday March 6
Time: 3:30pm CST
Place: Topeka & Shawnee County Public Library
1515 SW 10th Ave, Topeka, KS 66604
Perkin Room, 206 (2nd floor)
TIMELINE OF BID PROCESS
- RFP Issued: Tuesday January 20, 2026
- Mandatory Pre-Bid Conference/ Site Visit: January 26, 1pm CST (meet in the Rotunda inside the Library’s front entrance)
- Submission of Bidder Questions: Not later than Friday, February 2, 2026
- Bid Receiving: Friday, March 6 at 3:30pm CST
(bidders do not need to be present at bid receiving) - Board Consideration of Award: Thursday, March 19, 2026 4pm CDT; (bidders do not need to be present at the Board Meeting)
- Notification of Decision to Bidders: Friday, March 20, 2026 (via email)
- Contract Awarded: Upon final legal approval
*Bidder questions must be submitted to the Project Coordinator in writing, preferably by email.
Network Switch Upgrade Project
The Library has forty-one (41) CISCO network switches in seven network closets that are at end of life and need to be replaced. The goal with this project is to upgrade to new equivalent network closet switches, licenses, and peripherals.
Network Switch Upgrade Project RFP
BID RECEIVING
Date: February 5, 2026
Time: 3pm CST
Place: Anton Room (2nd floor), Topeka and Shawnee County Public Library, 1515 S.W. 10th Avenue, Topeka, KS, 66604
Attendance at the bid receiving is not required. Those who do not attend shall ensure the bid is received by the Topeka and Shawnee County Public Library prior to 10am CST
TIMELINE OF BID PROCESS
- RFP Issued: January 9, 2026
- Submission of Bidder Questions: January 30, 2026
- Bid Receiving: February 5, 2026 10am CST; bids must be received prior to this time
- Board Consideration of Award: Thursday, February 19, 2026 4pm CST; bidders do not need to be present at the Board meeting
- Notification of Decision to Bidders: Friday, February 20, 2026 (via email)
- Project Completion Date: TBD
*bidder questions must be submitted to the Project Coordinator in writing, preferably by email, and bidders should check the Library’s website for the question and answer document after the submission deadline has passed.
HVAC Upgrade at 1020 Washburn
The Topeka & Shawnee County Public Library would like to replace the air handler and condensing unit located at 1020 Washburn, Topeka Kansas 66604
BID RECEIVING
Date: Wednesday, February 11, 2026
Time: 11am CST
Place: Menninger Room 206 (2nd floor), Topeka and Shawnee County Public Library, 1515 S.W. 10th Avenue, Topeka, KS
Attendance at the bid receiving is not required. Those who do not attend shall ensure the bid is received by the Topeka and Shawnee County Public Library prior to 11am CST
TIMELINE OF BID PROCESS
- RFP Issued: Monday, January 5, 2026
- Mandatory Site Visit: Wednesday, January 14, 2026, at 3pm CST
- Submission of Bidder Questions:* Monday, January 19, 2026
- Bid Receiving: Wednesday, February 11, 2026 10am CST; bids must be received prior to this time
- Board Consideration of Award: Thursday, February 19, 2026, 4pm CST; bidders do not need to be present at the Board meeting
- Notification of Decision to Bidders: Friday, February 20, 2026 (via email)
- Project Completion Date: on or before October 1, 2026
*bidder questions must be submitted to the Project Coordinator in writing, preferably by email, and bidders should check the Library’s website for the question and answer document after the submission deadline has passed.
Dual Boiler Replacement at 1020 Washburn
The Library would like to remove and replace 2 RBI boilers and replace with 2 Lochinvar FTXL500 boilers.
BID RECEIVING
Date: Wednesday, February 11th, 2026
Time: 10:00 am CST
Place: Menninger Room 206 (2nd floor), Topeka and Shawnee County Public Library, 1515 S.W. 10th Avenue, Topeka, KS
Attendance at the bid receiving is not required. Those who do not attend shall ensure the bid is received by the Topeka and Shawnee County Public Library prior to 10:00am CST
TIMELINE OF BID PROCESS
- RFP Issued: Monday, January 5th, 2026
- Mandatory Site Visit: Wednesday, January 14th, 2026 at 2:00 pm CDT Submission of Bidder Questions* Monday, January 19th, 2026
- Bid Receiving: Wednesday, February 11th, 2026 10:00 am CDT; bids must be received prior to this time Board Consideration of Award: Thursday, February 19th, 2026 4:00 pm CDT; bidders do not need to be present at the Board meeting
- Notification of Decision to Bidders: Friday, February 20th, 2026 (via email)
- Project Completion Date: on or before August 1st, 2026
*bidder questions must be submitted to the Project Coordinator in writing, preferably by email, and bidders should check the Library’s website for the question and answer document after the submission deadline has passed.
