Request for Proposals

The Topeka and Shawnee County Public Library is seeking proposals for a new Subaru Outback to be used for in-city/neighborhood deliveries of library materials.

Subaru Outback RFP Subaru Addendum #1

BID RECEIVING
Date: Friday, April 3, 2026
Time: 1:00 PM CST
Place: Menninger Room 206

TIMELINE OF BID PROCESS

• RFP Issued: Monday, March 23, 2023
• Bid Receiving: Friday, April 3, 2026, 1:00 PM
• Bid Opening: Friday, April 3, 2026, 1:00 PM Menninger room 206
• Board Consideration of Award: Thursday, April 16, 2026; 4:00 PM CST; (bidders do not need to be present at the Board Meeting)
• Notification of Decision to Bidders: Friday, April 17, 2026

*bidder questions must be submitted to the Project Coordinator in writing, preferably by email

The Topeka and Shawnee County Public Library is seeking a qualified company to demo the existing finishes, fixtures, ceilings, lights, and select walls and doors; then provide new finishes, fixtures, ceilings and accessories. The renovation of Staff Spaces shall occur in phases to maintain staff operations throughout.

Staff Spaces RFP & Specifications  Construction Documents  Addendum #1

BID RECEIVING
Date: Thursday, April 9, 2026
Time: 2:00 PM CST
Place: TEAMS attendance online or call 1-347-991-6844
            Meeting ID: 288 986 765 013
            Password: EC6KB2Fg
            Phone Conference IT: 294 167 771#

TIMELINE OF BID PROCESS

• RFP Issued: Friday, March 6, 2026
• Optional Site Visit: Thursday, March 26, 2026 at 8:15 AM CST
• Questions Due: Thursday, April 2, 2026
• Final Addendum Issued: Monday, April 6, 2026
• Bid Receiving: Thursday, April 9, 2026 at 2:00 PM CST; bids must be received prior to this time
• Board Consideration of Award: Thursday, April 16, 2026 4:00 pm CST; bidders do not need to be present at the Board meeting
• Notification of Decision to Bidders: on or before April 20, 2025 (via email)
• Contract Awarded: Upon final legal approval
• Project Completion Date: As indicated by the contractor on the bid form.

*bidder questions must be submitted to the Project Coordinator in writing, preferably by email.

OWNER

Topeka & Shawnee County Public Library
1515 S.W. 10th Avenue
Topeka, KS 66604-1374

Project Coordination: Thad Hartman, Chief of Staff
P: 785-580-4481
E: thartman@tscpl.org

The Topeka and Shawnee County Public Library is seeking a qualified company to remove, store, and relocate existing furniture and furniture systems, add new lounge furniture, tables, chairs, workstation furniture systems, and acoustical panel partitions throughout the newly renovated Staff Spaces.

Staff Furniture RFP, Drawing Sheets, Specs  Addendum #1

BID RECEIVING

Date: Thursday, April 9, 2026
Time: 2:30 PM CST
Place: Bids will be opened and read online. Email the Interior Designer for a Teams invitation to the Bid meeting.

TIMELINE OF BID PROCESS

• RFP Issued: Friday, March 6, 2026
• Optional Site Visit: Thursday, March 26, 2026 at 8:15 AM CST
• Submission of Voluntary Alternates:* Friday, March 27, 2026 at 4 PM CST
• Submission of Bidder Questions:* Thursday, April 2, 2026 at 4 PM CST
• Bid Receiving: Thursday, April 9, 2026 at 2:30 PM; bids must be received prior to this time
• Board Consideration of Award: Thursday, April 16, 2026 at 4:00 pm CST; bidders do not need to be present at the Board meeting
• Notification of Decision to Bidders: on or before, Monday, April 20, 2026 (via email)
• Contract Awarded: Upon final legal approval
• Project Completion Date: Substantial Completion for Renovations by General Contractor will be phased. Existing furniture moving, storage, and relocation; as well as, new furniture installation will take place in multiple phases. All furniture should be delivered and installed by Mid-September, 2026.

* Bidder questions and Voluntary Alternates must be submitted to the Project Coordinator in writing, preferably by email, and copy the Interior Designer.

* Bidder questions and Voluntary Alternates may not be submitted past the dates listed above.