Facilities Manager

The Topeka & Shawnee County Public Library is looking for a Facilities Manager who is organized, team oriented, and an effective communicator.

This position is responsible for managing the day-to-day operations of the Facilities department. They monitor the library building and its vehicles to identify, respond to and anticipate maintenance needs and areas for improvements to ensure the building and vehicles are safe and well-functioning. They also supervise the Facilities department staff and the Custodial Supervisor.

As the Facilities Manager, you will:

  • Provide leadership for short and long-term planning and day-to-day operations of the Facilities department.
  • Formulate and oversee implementation and management of the department goals, procedures, programs, and projects.
  • Set department budget for fiscal year.
  • Troubleshoot solutions to issues with the major mechanical systems of the building.
  • Negotiate contracts with contractors and vendors. Ensure that contractors are held responsible for fulfilling their obligations in the contracts/agreements.
  • Coordinate projects and inspections with internal staff, contractors, vendors, and inspectors.
  • Supervise the facilities staff and custodial supervisor by establishing performance expectations, assigning work, providing guidance and motivation, determining training needs, and completing evaluations.
  • Assist with writing Requests for Proposals (RFP’s) that are vehicle or building related).
  • Assist Facilities Technicians and Associates with mechanical or electrical issues and concerns.
  • Schedule maintenance on vehicles, HVAC systems and the Automated Materials Handling (AMH) system.
  • Responsible for understanding and operating control computers and equipment.
  • Responsible for understanding and operating program light panels.
  • Prepare and submit necessary reports to the Chief of Staff and Chief Executive Officer.
  • Provide guidance and recommendation to the Chief of Staff and Chief Executive Officer regarding facilities maintenance.
  • Serve as first on call for maintenance and second on call for emergency calls and alarms.
  • Serve and actively participate as a member of the Library’s Management Team.
  • Serve as Manager in Charge.
  • Monitor supply needs and submit supply orders to business office as needed.

Position Requirements/Preferences

Required:

  • High School Diploma or Equivalent is required.
  • Five years of building maintenance work and supervision is required.
  • Kansas Driver’s License with insurable driving record.
  • This position requires manual dexterity, ability to lift/carry at least 50 lbs, push/pull materials weighing at least 40 lbs, walk, stand, crouch, kneel, bend, sit, squat, reach, reach overhead, operate a motor vehicle, operate a personal computer or laptop, climb stairs, talk on a telephone, and operate a cell phone.

Preferred:

  • Five years of experience with temperature controls, monitoring and troubleshooting mechanical systems supported by a computer system is preferred.
  • Facilities and/or building maintenance class work at a technical school or a technical school degree in Facilities or building maintenance is preferred.

Knowledge, Skills & Abilities:

  • Knowledge of the latest editions of Uniform Safety Codes, Fire Codes, Americans with Disabilities Act (ADA), Kansas State Boiler Codes, and other related fields is preferred.
  • Knowledge and proper use of general maintenance equipment and tools.
  • Knowledge of general custodial equipment is preferred.
  • Ability to handle confidential information in a professional manner.
  • Ability to operate Microsoft Office Suite software applications.
  • Ability to establish and maintain positive working relationships with supervisors, co-workers, customers, Board members and others.
  • Excellent interpersonal skills, positive attitude, and strong service orientation.
  • Strong planning, analytical and organizational skills.

A pre and/or post-employment drug screen, criminal history record check and physical capacity testing are required as a condition of employment.

SCHEDULE: Monday through Friday 7:00am to 4:00pm. Some evenings and weekends are required.

PAY & BENEFITS: Starting salary will be in the range of $63,440 to $79,310 depending on experience and qualifications. Excellent benefits including health & dental insurance with pre-tax premiums, and a retirement plan (KPERS). Group life, disability coverage and accidental death benefits are also provided. Other optional benefits available at employee’s expense include vision, life and cancer insurance and a deferred compensation plan.

HOW TO APPLY: A completed and signed TSCPL job application is required for consideration for each position. A resume and cover letter are recommended. TSCPL application forms are available online at www.tscpl.org, or in the Library at the Customer Service Desk or in Human Resources. This position will close November 8, 2021.

Application materials may be emailed, mailed, faxed or handed in.

Application materials may be emailed to employ@tscpl.org. Please put the title of the position for which you are applying in the subject line.

Application materials may be faxed to 785-580-4496.

Mail completed and signed job application materials to:
Human Resources
Topeka & Shawnee County Public Library
1515 SW 10th Avenue
Topeka, KS 66604

Application materials may also be handed in at the Human Resources Office on the second floor of the library. Human Resource office hours are M-F 9:00 a.m.-4:30 p.m. If the HR office is not open, applications may be dropped off at the Customer Service Desk.

For more information, please contact Human Resources at: 785-580-4491 or send e-mail to: employ@tscpl.org

EOE

About the Library:

The Topeka and Shawnee County Public Library, Library Journal 2016 Library of the Year, is a 21st-century, landmark library, and features the Alice C. Sabatini Gallery, the Millennium Café, Chandler Booktique (bookstore and gift shop), free meeting rooms, computer training and free gigabit Wi-Fi access.

Located in the heart of Shawnee County, the library has a collection of more than 500,000 books and serves more than 100,000 registered borrowers. About 3,000 people walk through our doors daily. Our bookmobiles make about 20 stops six days a week traveling across the county. We provide services to 55 senior living facilities and 85 homebound individuals. Our Library At Work program delivers library materials to mailrooms at 15 employers throughout the community. Our website serves customers’ needs 24/7. The library offers state-of-the art technology, youth programs that encourage learning and reading, accessibility services addressing the needs of older readers and persons with disabilities, and reference and research tools.

The library is a great meeting venue for community groups and is a cultural hub for art, music and literature. People of all ages discover and experience art at the Alice C. Sabatini Gallery. We connect individuals to culture, art and artists – both modern and classic. The gallery is also recognized for two national art competitions and its annual art exhibit for children. Professional exhibits from the library’s permanent collection (the oldest in the city) as well as traveling exhibits draw nearly 20,000 visitors annually.

The library is helping to transform the lives of its citizens through five community impact goals:

  1. Every child will be ready for kindergarten;
  2. Everyone will discover their passion for learning;
  3. Everyone will continue learning new ways to live their best life
  4. Topeka and Shawnee County will be an engaged community of readers; and
  5. The Library will be a learning organization committed to excellence in: Leadership, planning, customer focus, process management and partner focus.

Jesse Maddox is the Human Resources Director. He leads the staff responsible for recruitment and retention of a diverse workforce of employees and volunteers, employee compensation and benefits plans, organizational culture, employee engagement, employee relation, and legal compliance. Jesse likes to spend time with his family and attend sporting events.