Accounting Supervisor

The Topeka & Shawnee County Public Library is looking for an Accounting Supervisor to join our Finance team. Come be part of and contribute to an organization committed to being an integral part of our community by sparking curiosity and connecting our community through literacy and learning.

The Accounting Supervisor is responsible for directing and supervising the payroll administration, accounting, and other financial transactions and reports for the library.

As the Accounting Supervisor some of the things you will do are:

  • Analyze and approve bi-weekly payroll for accuracy and compliance with government regulations utilizing the Human Resource Information System (HRIS), internal databases, and spreadsheets.
  • Analyze and approve payroll records and reports.
  • Review bi-weekly and monthly payroll benefit reconciliations and related journal vouchers and E-checks.
  • Responsible for payroll and any other financial modules within the HRIS. Frequently works with Human Resources staff to correct issues with the HRIS system or with employee data or payroll. Occasionally works with HRIS provider to correct issues with the system involving payroll or other financial information.
  • Analyze invoices for accuracy, propriety and requisite authority and approves for payment on a weekly basis.
  • Verify receipt of goods and performance of services.
  • Review travel expense reports, credit card statements, and the associated Purchase Orders and approves for payment.
  • Prepare and submit weekly positive pay files.
  • Analyze outstanding purchase orders on a quarterly and yearly basis.
  • Analyze, prepare and/or approve year-end tax forms.
  • Supervise one Accountant by coaching, developing, completing annual performance reviews, and providing professional development opportunities to assist with developing and improving job-related skills.
  • Assist in audit and budget preparation.
  • Serve as accounting system administrator.
  • Serve as backup for Finance office functions such as processing time and leave for payroll, preparation of purchase orders, processing invoices for payment, bank deposits and reconciliation of bank statements.
  • Serve as a member of Management Team.
  • Represent Administration and Finance both within and outside the Library.
  • Complete work assignments in a timely manner and meet deadlines.
  • Maintain technology competencies at a level necessary for the position.
  • Maintain prompt arrival and efficient and dependably maintain scheduled hours.

Position Requirements/Preferences

  • Bachelor’s degree from an accredited college or university in accounting is required.
  • Three years of experience processing payroll, reconciling payroll liabilities, and preparing state and federal payroll reports is required.
  • Three years of experience in processing accounts receivable and accounts payable is preferred.

Knowledge, Skills & Abilities Required:

  • Knowledge of and ability to use and operate Human Resource Information Systems (HRIS) for payroll administration.
  • Knowledge of accounting and payroll system software.
  • Ability to handle confidential information in a professional manner.
  • Ability to perform detailed work with accuracy.
  • Ability to work independently and as part of a team.
  • Ability to work in a fast-paced work environment.
  • Ability to maintain a professional demeanor at all times.
  • Ability to communicate effectively and work cooperatively with patrons, volunteers, community partners, colleagues and supervisors.
  • Demonstrated skill working with Microsoft Office Suite applications.
  • Planning, organizational and analytical skills.
  • Ability to work scheduled hours, arrive promptly and maintain regular and reliable attendance.

A pre and/or post-employment drug screen, criminal history record check and physical capacity testing are required as a condition of employment.

SCHEDULE: This is a full-time exempt (salaried) position that works 40 hours per week. A hybrid telecommuting schedule may be available after a period of time based on fit for the program.

PAY & BENEFITS: Starting salary will be in the range of $54,392 to $67,995.20 depending on experience and qualifications. Excellent benefits including health & dental insurance with pre-tax premiums, and a retirement plan (Kansas Public Employees Retirement System (KPERS)). Group life, disability coverage and accidental death benefits are also provided. Other optional benefits available at employee’s expense include vision, life and cancer insurance and a deferred compensation plan.

HOW TO APPLY: A completed and signed TSCPL job application along with a resume and cover letter is required for consideration. TSCPL application forms are available online at www.tscpl.org, or in the Library at the Customer Service Desk or in Human Resources. This position will close August 14 , 2022.

Application materials may be emailed, faxed, mailed or handed in.

Application materials may be emailed to employ@tscpl.org. Please put the title of the position for which you are applying in the subject line.

Application materials may be faxed to 785-580-4496.

Mail completed and signed job application materials to:
Human Resources
Topeka & Shawnee County Public Library
1515 SW 10th Avenue
Topeka, KS 66604

Application materials may also be handed in at the Human Resources Office on the second floor of the library. Human Resource office hours are M-F 9:00 a.m.-4:30 p.m. If the HR office is not open, applications may be dropped off at the Customer Service Desk.

For more information, please contact Human Resources at: 785-580-4491 or send e-mail to: employ@tscpl.org

EOE

About the Library:

The Topeka and Shawnee County Public Library, Library Journal 2016 Library of the Year, is a 21st-century, landmark library, and features the Alice C. Sabatini Gallery, the Millennium Café, Chandler Booktique (bookstore and gift shop), free meeting rooms, computer training and free gigabit Wi-Fi access.

Located in the heart of Shawnee County, the library has a collection of more than 500,000 books and serves more than 100,000 registered borrowers. About 3,000 people walk through our doors daily. Our bookmobiles make about 20 stops six days a week traveling across the county. We provide services to 55 senior living facilities and 85 homebound individuals. Our Library At Work program delivers library materials to mailrooms at 15 employers throughout the community. Our website serves customers’ needs 24/7. The library offers state-of-the art technology, youth programs that encourage learning and reading, accessibility services addressing the needs of older readers and persons with disabilities, and reference and research tools.

The library is a great meeting venue for community groups and is a cultural hub for art, music and literature. People of all ages discover and experience art at the Alice C. Sabatini Gallery. We connect individuals to culture, art and artists – both modern and classic. The gallery is also recognized for two national art competitions and its annual art exhibit for children. Professional exhibits from the library’s permanent collection (the oldest in the city) as well as traveling exhibits draw nearly 20,000 visitors annually.

The library is helping to transform the lives of its citizens through five community impact goals:

  1. Every child will be ready for kindergarten;
  2. Everyone will discover their passion for learning;
  3. Everyone will continue learning new ways to live their best life
  4. Topeka and Shawnee County will be an engaged community of readers; and
  5. The Library will be a learning organization committed to excellence in: Leadership, planning, customer focus, process management and partner focus.