How is a community novel project organized? We are documenting our process on this page to give you a behind the scenes look at the community novel project 2013.
SPOILER ALERT: The Behind the Scenes page may sometimes reveal information about the plot of the book before it is published online. That’s the risk you take when you look behind the scenes.
How do you choose unpublished fiction writers for a Community Novel Project, especially if you all just meeting each other for the first time? We used this interest sheet to find out more about people’s writing background, and to gather the information we would need to help narrow down our author pool if we had too many writers wanting to contribute.
Download the master planning calendar
Community novel 2013 planning calendar View the 10 page pdf to see how dozens of smaller deadlines work together to help us reach our goal.
Download the Author Information form
Besides their contributed chapter, what information do organizers need from participants? This Author information form, which we sent by email to participants, requests the most pertinent information including contact information, and brief bio and picture. Two things we learned from the 2012 Community Novel Project were to find out how everyone wants to be credited in print, and identify authors who are more willing or comfortable speaking to the media or appearing in television interviews, so that you are prepared for those requests.
Collaborative Editing using a wiki
We wanted to involve as many community members as were interested in helping to copy-edit the community novel. But we didn’t want to burden anyone with trying to reconcile everyone’s suggested changes into one document. And we knew that everyone wouldn’t have access to the same programs for word processing. We decided that a wiki might be our answer. We also needed a wiki that could maintain some formatting, like italics, during the editing process.
The library’s web developer, Nathan Pauley, chose a free open source software called DokuWiki. Our wiki software is installed on a library server. MediaWiki is the well known Wikipedia software, but we chose Dokuwiki because it doesn’t require a database, just a webserver that supports PHP. As an extra step, we added a password on the web server to the site to prevent the public from reading the chapters early. See the wiki at http://communitynovel.tscpl.org/wiki/. We also created accounts for all of the copy editors. This limits the wiki editing access to a select group of editors and the wiki software tracks who is changing what on the chapters.
To be able to take the Word documents from the authors and put them into the wiki software while maintaining formatting, we took these steps with each chapter:
- Within Word, use Find and Replace to remove any extra tabs (^t). Remove extra paragraphs (^p) if needed.
- Save the word document as Web, filtered.
- Open that file in notepad, where all of the HTML formatting is displayed along with the text.
- Select and copy from the first <p> tag before the first sentence to the last </p> tag after the last sentence of the text, avoiding the extraneous formatting at the top and bottom.
- Paste into the top window of HTML2Dokuwiki.exe program. Copy out what is at the bottom.
- Paste that into a new page of the wiki.
Collaborative Editing – Updates
We changed to communicating editors and deadlines and making our notes on each chapter and keeping discussion about that chapter’s editing at the top of the page on the wiki.
We added sections for:
- BLURB: We need a 1-2 sentence summary/teaser/blurb for each chapter, for marketing and advertising the chapters. The blurb should NOT totally give away what is about to happen in that chapter, but should interest someone in reading it and tell who the main characters in that chapter are, etc.
- Chapter information: Copy-editors: ShaMecha, Ginger, Sarah, Paul, Michelle + anyone else who has acccess and wants to help
Deadline: May 5th
- Comments/Discussion/Questions about Chapter 8: Please add your notes here as you edit:
Editors can communicate about each chapter in a convenient location, right at the top of the chapter they are editing. When the chapter is exported for publication, we add a clear note at the top to indicate that, and provide a Project Organizer email address to send further comments/corrections, as a just-in-case.
We hope that making the community novel available as an audiobook makes it more accessible to our community. Our audiobook version is being recorded into GarageBand on an iMac by a community volunteer, Sandi Sauvage, who also volunteers for the AudioReader program. It is uploaded weekly with each new chapter to a new libsyn account which was set up for the short term to host these weekly editions until September. At the conclusion of the novel, we will edit one complete audiobook and release it (and archive it) using the library’s regular libsyn account for podcasting, which is for the podcast HUSH. The weekly episodes are being released through iTunes as well as made available for download on the weekly blog post about the new chapter. Listeners can subscribe to the SpeakEasy podcast at iTunes: https://itunes.apple.com/us/podcast/speakeasy-2013-tscpl-community/id632867412 . The library’s experienced podcaster Thad Hartman provided technical assistance in recording, editing, uploading and setting up the libsyn and iTunes accounts.
Checking out the eBook Version
We had hoped to make the final ebook version available on the virtual bookshelves of our library’s ebook service through Overdrive, but our Overdrive representative informed us that it is not currently an option to add local content to a library’s Overdrive collection.
The State Library of Kansas provides ebooks for Kansans through the 3M Cloud LIbrary service. With that platform, they also cannot load individual files/titles.
We will be able to make the files downloadable through our own website at the Community Novel SpeakEasy page, but we would prefer that readers could find the book alongside our other ebook and downloadable audiobook fiction options.
Publishing ebook chapters
After each chapter is approved by the editors and the deadline for editing is past, we copy and paste the text into Word, and add some basic formatting including a 0.25″ first line indent for paragraphs. To the beginning of that basic chapter text, we add a standard intro page about the book. At the end, we add the author’s biography statement and their author interview if available. That document is saved as a PDF to create a printable version of the chapter for the website. That same document is saved as the Word format “Web, Filtered” to begin the process of creating the ePub and Mobi versions.
The open source software Calibre can convert documents to ePub and Mobi (along with many other input and output file types).
Calibre allows us to add metadata including Cover Art, author, title, series information, publisher, publication date and comments.
To publish the chapter on the library website, we include a standard intro, then links to the chapter in all available formats for download (including PDF, ePub, Mobi, mp3) and then the complete text of the chapter for reading.
Behind the Scenes Author Interviews
One popular feature added in 2013 to this project has been soliciting and publishing the behind the scenes author interviews. We send out the interview questions after the authors complete their chapters, and then prepare and publish them the same week that their chapter is published. Anecdotally, several readers have reported enjoying the interviews almost as much as reading the story. Since this project is about the collaboration of local authors to create fictional content together, not just the fictional work that is output, these interviews give the local authors a greater platform for self-expression about their own experiences as writers and their thoughts on this project. The interviews let the readers get to know the authors, as well.
Promotion through social networking
Each week, in addition to publishing the new chapter and the author interview on the library’s website, the content has been distributed through the library’s Facebook and Twitter accounts. This helps readers share or retweet the story to their own friends and followers and also reminds readers that a new chapter is available through some of the social networking platforms they use to access Topeka and Shawnee County Public Library information. Readers may be more inclined to share feedback on social media sites than directly on the library website, it is too early (4.30.2013) to tell for the overall project if that trend will continue.
Promotion through local media
Project Organizer Lissa Staley and Chapter 1 author Aimee Gross appeared together for a 3.5 minute segment of the local WIBW 4pm live news show as Ralph Hipp’s guest to talk about the project on Tuesday, April 23, 2013.
This year, we had an author decide not to use their real name or to provide a photo/bio after submitting their chapter. We also don’t have an author interview to correspond to that chapter. We do have a signed copyright form from the author. Because we had already moved forward and the next sections of the book were written, the chapter needed to stay in the book even without the rest of the support materials. We are using an author-provided pseudonym and a graphic of a writing quill and vague one-line biography for that chapter’s attribution. With a project involving so many creative contributors, and such a fast-moving deadline to keep the story-writing progressing, these situations may happen. Be prepared to be as flexible and firm as your project deadlines will allow. If you have advertised a project completion date or publication schedule, you already know that “the show must go on” so always be looking for solutions that will work for both individuals and the group.