The library enriches the lives of its customers and serves as a cultural center for Topeka and Shawnee County. The Alice C. Sabatini Gallery fulfills that goal by presenting artistic and cultural exhibitions. The primary emphasis is the exhibition of contemporary regional art through proposed or invitational one-person, group and juried exhibitions. A secondary emphasis is curatorial exhibitions of works that follow a specific theme from the library’s or other public or private collections. There is no charge for the use of the exhibit space, and no fees will be charged to view library exhibits or displays.
Responsibility for Exhibitions
Developing and presenting exhibits and programs falls to the Gallery director and Gallery staff.
Gallery Exhibit Selection Criteria
Major considerations are:
Importance/relevance to community
Reputation of artist or collection
Variety of media and styles
Aesthetic quality and technical quality
Cost to produce exhibit, practical considerations of installation
Condition, size, weight or fragility of the objects proposed
Preservation of library’s mission
Artists, organizations or collectors making an application for exhibition of artwork must submit a proposal and portfolio of images, following the Exhibit Selection Criteria and guidelines established by administration. Proposing an exhibit or display does not guarantee that the exhibit or display will be accepted.
Exhibition of art does not constitute endorsement of artists’, organizations’ or collectors’ viewpoints.
The library displays smaller or less formal groups of items than would be proposed for an exhibit in the art gallery. Library displays provide access and increase understanding and familiarity with cultural and informational resources. Displays may be by invitation of the library, created by non-library groups or individuals who submit displays according to the Library Display Guidelines established by administration. Proposals will be reviewed by library staff. Selected displays may be shown in areas of the library as defined and scheduled by library staff. Library and/or gallery staff arranges and installs the display objects.
Display selection criteria
Importance/relevance to the Library’s collections, programs, educational experience and the community.
Condition, size, weight or fragility of the objects proposed for display.
Preservation of the library’s mission to encourage cultural activity, serve as a community gathering place and promote lifelong learning.
Alice C. Sabatini Gallery Exhibit Guidelines
There is no form required for gallery exhibit proposals.
Individuals or organizations making application for exhibition of their art are required to submit a portfolio, preferably 12–20 images, with an explanation of the collection as it comprises an exhibit.
Artists are asked to submit a résumé, written record of their exhibitions and awards received, a biography, and an artist’s statement.
The library reserves the right to decline, reschedule or postpone exhibits.
Objects included in exhibits may be for sale, but the library staff does not act as sales representatives.
Portfolios may be submitted in the following formats:
an electronic format that can be viewed on PC computers and saved as either TIF or JPEG files
by reference to a web site
in printed form
by 35mm slides
All proposals are subject to the approval of the Gallery director and Gallery staff. If accepted, the artist will supply high-quality, minimum 4˝ x 6˝ 300 dpi digital images of artwork included in the exhibit. The gallery staff, and when applicable, the artist or collector will install the objects for display. The Gallery manager and gallery staff determine the exhibit schedule.
Send images and proposals to:
Alice C. Sabatini Gallery
Topeka and Shawnee County Public Library
1515 SW 10th Ave.
Topeka, KS 66604-1374
Include a stamped, self-addressed envelope for return of materials.
Library Display Guidelines:
Special Collections staff will review applications on a quarterly basis. Displays can be in cases, vitrines, or gallery cases placed in various areas of the library. Applications must be submitted at least six months prior to the date of the display.
One display per group or individual is allowed every twelve months. Library displays have precedence. The library reserves the right to decline, reschedule or postpone displays.
All descriptive information must be submitted in electronic format. All library displays must have a library staff liaison.
The library does not automatically provide promotional materials or public relations services for displays. All public relations must be approved by the Public Relations manager.
A temporary loan agreement form must be filled out for EVERY item on display. The form will provide:
identifying information about the item
a fair market insurance value of the item
information on the condition of the item prior to display.
Library staff will install all display materials. The Topeka & Shawnee County Public Library’s insurance policy covers materials on display for the fair market value on the temporary loan agreement form.
Application for Display Space
alternate phone _______________________
mailing address _______________________
e-mail address _______________________
proposed title of display ________________________
Describe the purpose and content of the display
Including what types of materials (papers, objects, etc.) will be displayed. Attach additional sheets as needed. Submit all descriptive text in either Microsoft Word or Excel file format.
Check the appropriate box:
[ ] I have submitted descriptive text via e-mail to firstname.lastname@example.org
[ ] I have submitted descriptive text via CD-ROM
[ ] I have submitted descriptive text via floppy disk
[ ] I have submitted descriptive text via USB flash drive
All applications are reviewed by TSCPL staff on a quarterly basis and display space is assigned 6 months in advance of display installation.
signature _____________ date _______
Return this application to:
Special Collections Department
Topeka and Shawnee County Public Library
1515 SW 10th Ave.
Topeka, KS 66604
If you have questions about the application process, call 785-580-4510 or e-mail email@example.com.
Office Use Only
date reviewed _________________
[ ] Approved (date scheduled ___________) [ ] Not approved